A Letter from Prototype: COVID-19 Exposure and What We Do

Mike Collette • August 10, 2020

By: Mike Collette

Now that Prototype Training Systems is operating classes and training sessions indoors and outdoors, we wanted to share with you our simple system and procedure around COVID-19. As transparency and active communication are important to us at Prototype, the more information we arm you with the better off you will be!

While we are doing everything in our power to maintain the cleanest facility in the area and abide by the procedures set forth by the Commonwealth of Massachusetts and the CDC guidelines, it’s important to have a process in the event of potential COVID-19 exposure.

That’s why I am writing this blog post today to share with you our process in the event of a worst-case scenario.

Before I get into this, I believe we are all aware at this point of the best practices around preventing COVID-19, but if you aren’t please review that information below:

Link to CDC Guidelines on preventing COVID-19

Link to CDC Infographic on preventing the spread of COVID-19

As a reminder, common COVID-19 symptoms are (but not limited to):

Fever
Cough
Shortness of Breath
Sore Throat
Loss of taste or smell

What to do if you have signs and symptoms of COVID-19

If you start to experience signs and symptoms of COVID-19, DO NOT RETURN TO THE PHYSICAL LOCATION OF THE GYM UNTIL CLEARED BY A DOCTOR OR UNTIL SIGNS AND SYMPTOMS GO AWAY (10-14 DAYS).
Contact your doctor or health professional immediately to schedule a test OR immediately go to a testing site.
Contact the owner or head coach to communicate with them about your signs and symptoms or a positive test.
1. Communicate with them when you started to experience symptoms.
  1. The owner or Head Coach will review our COVID-19 Exposure Questionnaire with you to gain further understanding.
2. Your history of exposure to people within the organization or members.
  1. Tell them everyone who you were in contact with over the past 72 hours and when.
Self Quarantine for 10-14 days (or per doctors’ orders) with no exposure to others.
Communicate with Prototype Head Coach prior to your return to exercise.

What Prototype management does if a team member or client has signs and symptoms of COVID-19 and tests positive

Communicate with the individual who has had either a.) a positive COVID-19 test OR b.) that is experiencing signs and symptoms of COVID-19.
Instruct them to get tested (if they haven’t) or to self-quarantine for at least 10-14 days.
Gather a list of the individuals who were OR potentially were exposed to the infected member/team member (fill out COVID Exposure Form )
- In the event of exposure, immediately communicate with those specific individuals about the exposure risk. CALL THEM, EMAIL AND TEXT.
- Send out a mass communication to staff and members about what is going on
  - Email
  - Private Facebook Group
Head Coach immediately gets coverage for infected team members classes or training sessions for the next 10-14 days.
The gym and equipment are immediately and thoroughly deep cleaned and disinfected by our cleaning service. The indoor training component of our facility will be shut down until that deep cleaning occurs.

Communication is incredibly important to us. So bottom line, if you aren’t feeling well stay home. Participate in one of our virtual classes for a bit. If your signs and symptoms progress, make sure you get tested at one of the locations near you. Here is a link to the COVID-19 sitemap for your reference.

At the end of the day, if someone comes to Prototype and finds out that they have been exposed, we will let you know ASAP and specifically communicate with those people who may have had direct exposure ( Contact tracing will be completed!) to the individual.

Our priority is keeping you safe and always to be transparent!

Now stay safe and if you don’t feel well, stay put!

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